Terms

General Information
We are Cool Flo Clothing Co. Limited, Unit 10 Highway Farm, Horsley Road, Downside, Cobham, Surrey, KT11 3JZ.  Company Registration number 8738623.

Cool Flo is a registered Trade Mark
These Terms and Conditions will apply between you and Cool Flo Clothing Co. Limited, when you purchase an item from www.coolflo.co.uk. Please read them carefully as your use of this website is conditional upon your acceptance of these T&Cs. From time to time we may amend our Terms and Conditions – it is therefore your responsibility to check for any changes upon use of the Cool Flo Clothing Co. Ltd site.

General Terms
Your contract for purchases made through www.coolflo.co.uk is with Cool Flo Clothing Co. Limited and you undertake that all goods ordered by you are for your own private and domestic use only and are not for resale.
You must be eighteen years old or above to use this site. If you are under eighteen, you may only use the site in conjunction with, and under the supervision of, a parent or guardian. If you do not qualify, please do not use the site.

You warrant that all details you provide to www.coolflo.co.uk for the purpose of ordering or purchasing goods are true, accurate, current and complete in all respects; and that the credit or debit card you are using is your own and that there are sufficient funds in your account to cover payment of the product(s) ordered. It is a crime to use a false name or a known invalid credit card to order. Anyone caught wilfully entering an incorrect or fictitious order will have their details passed onto the Action Fraud or the police.

You agree that e-mail can be used as a method of communicating with you.
Cool Flo Clothing Co. Ltd reserve the right to terminate our agreement with you and to suspend or terminate your access to the site immediately and without notice to you if:
•    you fail to make payment to us when due.
•    you breach any of our terms and conditions.
•    when requested by us to do so, you fail to provide within a reasonable time frame, sufficient information to enable us to determine the accuracy and validity of any information supplied by you, or your identity.
•    we suspect you have engaged, or are about to engage, or have way of being involved in fraudulent or illegal activity on www.coolflo.co.uk

Privacy and Cookies

WHAT DO WE DO WITH YOUR INFORMATION?

When you purchase something from our store, as part of the buying and selling process, we collect the personal information you give us such as your name, address and email address. 
When you browse our store, we also automatically receive your computer’s internet protocol (IP) address in order to provide us with information that helps us learn about your browser and operating system. 
Email marketing: With your permission, we may send you emails about our store, new products and other updates. You can unsubscribe from these at any time, using the link on any of our communications.

CONSENT

How do you get my consent? 
When you provide us with personal information to complete a transaction, verify your credit card, place an order, arrange for a delivery or return a purchase, we imply that you consent to our collecting it and using it for that specific reason only. 
If we ask for your personal information for a secondary reason, like marketing, we will either ask you directly for your expressed consent, or provide you with an opportunity to say no.

How do I withdraw my consent? 
If after you opt-in, you change your mind, you may withdraw your consent for us to contact you, for the continued collection, use or disclosure of your information, at any time, by contacting us at orders@coolflo.co.uk or mailing us at: 
Cool Flo Clothing
Unit 10, Highway Farm, Horsley Road, Downside, Cobham, Surrey, KT11 3JZ

DISCLOSURE

We may disclose your personal information if we are required by law to do so or if you violate our Terms of Service.

SHOPIFY

Our store is hosted on Shopify Inc. They provide us with the online e-commerce platform that allows us to sell our products and services to you. 
Your data is stored through Shopify’s data storage, databases and the general Shopify application. They store your data on a secure server behind a firewall.

Payment: 
If you choose a direct payment gateway to complete your purchase, then Shopify stores your credit card data. It is encrypted through the Payment Card Industry Data Security Standard (PCI-DSS). Your purchase transaction data is stored only as long as is necessary to complete your purchase transaction. After that is complete, your purchase transaction information is deleted. 
All direct payment gateways adhere to the standards set by PCI-DSS as managed by the PCI Security Standards Council, which is a joint effort of brands like Visa, MasterCard, American Express and Discover. 
PCI-DSS requirements help ensure the secure handling of credit card information by our store and its service providers. 
For more insight, you may also want to read Shopify’s Terms of Service here:

https://www.shopify.com/legal/terms

or Privacy Statement here: 

https://www.shopify.com/legal/privacy

THIRD-PARTY SERVICES

In general, the third-party providers used by us will only collect, use and disclose your information to the extent necessary to allow them to perform the services they provide to us. 
However, certain third-party service providers, such as payment gateways and other payment transaction processors, have their own privacy policies in respect to the information we are required to provide to them for your purchase-related transactions. 
For these providers, we recommend that you read their privacy policies so you can understand the manner in which your personal information will be handled by these providers. 
In particular, remember that certain providers may be located in or have facilities that are located a different jurisdiction than either you or us. So, if you elect to proceed with a transaction that involves the services of a third-party service provider, then your information may become subject to the laws of the jurisdiction(s) in which that service provider or its facilities are located. 
As a global example, if you are located in Canada and your transaction is processed by a payment gateway located in the United States, then your personal information used in completing that transaction may be subject to disclosure under United States legislation, including the Patriot Act. 
Once you leave our store’s website or are redirected to a third-party website or application, you are no longer governed by this Privacy Policy or our website’s Terms of Service.

Links 
When you click on links in our store, they may direct you away from our site. We are not responsible for the privacy practices of other sites and encourage you to read their privacy statements.

SECURITY

To protect your personal information, we take reasonable precautions and follow industry best practices to make sure it is not inappropriately lost, misused, accessed, disclosed, altered or destroyed. 
If you provide us with your credit card information, the information is encrypted using secure socket layer technology (SSL) and stored with an AES-256 encryption. Although no method of transmission over the Internet or electronic storage is 100% secure, we follow all PCI-DSS requirements and implement additional generally accepted industry standards.

COOKIES

What are cookies?

Cookies are text files placed on your computer to collect standard Internet log information and visitor behaviour information. When you visit our website, we may collect information from you automatically through cookies or similar technology.

For further information, visit allaboutcookies.org

Here is a list of cookies that we use. We’ve listed them here so you that you can choose if you want to opt-out of cookies or not (the above website tells you how to remove cookies from your browser).
_session_id, unique token, sessional, Allows Shopify to store information about your session (referrer, landing page, etc). 
_shopify_visit, no data held, Persistent for 30 minutes from the last visit, Used by our website provider’s internal stats tracker to record the number of visits 
_shopify_uniq, no data held, expires midnight (relative to the visitor) of the next day, Counts the number of visits to a store by a single customer. 
cart, unique token, persistent for 2 weeks, Stores information about the contents of your cart. 
_secure_session_id, unique token, sessional 
storefront_digest, unique token, indefinite If the shop has a password, this is used to determine if the current visitor has access.

AGE OF CONSENT

By using this site, you represent that you are at least the age of majority in your county, state or province of residence, or that you are the age of majority in your county, state or province of residence and you have given us your consent to allow any of your minor dependents to use this site.

CHANGES TO THIS PRIVACY POLICY

We reserve the right to modify this privacy policy at any time, so please review it frequently. Changes and clarifications will take effect immediately upon their posting on the website. If we make material changes to this policy, we will notify you here that it has been updated, so that you are aware of what information we collect, how we use it, and under what circumstances, if any, we use and/or disclose it. 
If our store is acquired or merged with another company, your information may be transferred to the new owners so that we may continue to sell products to you. You would be notified of any such changes.

QUESTIONS AND CONTACT INFORMATION

If you would like to: access, correct, amend or delete any personal information we have about you, register a complaint, or simply want more information contact our Privacy Compliance Officer at orders@coolflo.co.uk or by mail at

Cool Flo Clothing, (Re: Privacy Compliance), Unit 10, Highway Farm, Horsley Road, Downside, Cobham, Surrey, KT11 3JZ

Should you wish to report a complaint or feel that our company has not addressed your concern in a satisfactory manner, you may contact the Information Commissioner's Office.

Helpline: 0303 123 1113

Live chat service: ico.org.uk/livechat



Product Descriptions
Whilst every care is taken to ensure that product descriptions and specifications are correct, there could be slight variation in colour representation on the website due to computer hardware/software at the user end.

Indemnity
You agree to indemnify us against any claims, losses, liabilities, damages and expenses (including legal fees), arising out of your use of this site.

Jurisdiction
The Contract will be governed by the laws of England and Wales and the parties to the Contract submit to the jurisdiction of the English Courts.

Consumer Rights
None of the above Term and Conditions affects your statutory rights.

Despatch

We will endeavour to ensure that all items listed on our website are in stock, but we cannot guarantee this at all times. The publication of the products on this site does not constitute an offer for sale. Orders are usually processed and products despatched within 2 working days from receipt. If for some reason we cannot despatch your order within 7 days, we will contact you via email with an estimated despatch date and offer you the option to cancel the order.
 
Prices and Tax
The price shown for the goods excludes postage and packing unless specifically stated.
 
Shipping
Most goods will be sent via a Standard Second Class (UK) or Standard Airmail service (EU and ROW). Larger parcels (over 501g) will be sent Tracked and Signed for overseas orders. Should you wish for your goods to be sent via a different method, please contact us directly with your order on orders@coolflo.co.uk  and we can work out costs on an individual basis for you.
Our postage charges are based on the weight of orders and will be automatically calculated at the point you enter your address on the Cart page. Postage is calculated per 100g (including picking and packaging costs) up to a total of 2kg and broken down into the following regions:
  • UK
  • EUROPE (EU)
  • REST OF WORLD (ROW)

Occasionally we have to despatch items separately, so if you have ordered more than one product from us, you may receive two parcels and separate shipment confirmations. 

We may use different carriers for orders over 2kg. Or products will be despatched in separate parcels (as will orders consisting of caps and/or larger garments).
Orders weighing between 2kg-6kg are free to UK addresses only.
Orders weighing over 2kg and up to 4kg are charged in additional 250g increments, and those between 4kg to 6kg are calculated in 500g increments to overseas addresses.
All postage costs will be revised annually in line with UK Royal Mail prices.

UK Orders
Our goods should usually arrive within 1-3 working days (this is from the date of despatch when the goods leave our warehouse). However, please allow a little longer for deliveries to the Scottish Highlands and Islands, offshore locations and Northern Ireland. If you have not received your goods within 7 working days, please send us an email orders@coolflo.co.uk.

European Orders and Rest of World Orders
For any delivery outside of the UK, you will need to allow longer (approx. 5-14 working days from despatch) before you receive your goods. Occasionally Customs hold items for additional checks, which can delay things further. Delivery to Rest of World and non-EU countries may result in import duties payable on receipt of the goods. You will be liable for these duties.

Payment Processing
All payments on our website are currently made via the PayPal system. You do not have to have a PayPal account in order to make a purchase from our site (follow the instructions on the PayPal Payment Page for Credit/Debit cards). Payments will appear on your Credit Card/Bank Statement as “PAYPAL COOL FLO” which is the Merchant Name for Cool Flo Clothing Co. Ltd.

Cancellation and Returns
We hope that you are entirely satisfied with your purchase; however, should you wish to return an item we will be happy to exchange or refund it within 30 days of receipt.

If your item was mailed from our Cobham depot, please use the form below.

Please download this Returns Form and follow the instructions included.

If your item was posted from our Enfield depot, please use the form and sticker that was enclosed with your parcel.

The item must be returned to us in its original condition with all of the packaging, labels and tags intact. We will only refund postage costs if the item is faulty or we have sent the wrong item. Always get a Proof of Posting Certificate from the Post Office too as we cannot be held responsible for goods lost in transit.

Please allow up to 7 days for postal returns to be processed. For more details please contact orders@coolflo.co.uk